University Procedures - ORCA Record Retention Policy
Date: June 11, 2025
1. Purpose
These procedures provide for consistent and compliant retention of data within the Office of Rights, Compliance and Accountability (ORCA). These procedures are subject to University of Alaska Board of Regents’ Policy and University Regulations as well as Chancellor’s Policies. In the event of any conflict, the policies and regulations supersede these procedures.
2. Retention Schedule
| Case Type | Retention Period |
|---|---|
| "Sexual Misconduct Allegation (Sanctioned or Not)" |
Forever |
| "Discrimination Allegation (Sanctioned or Not)" |
Forever |
| "Accommodation Requests (Pregnancy, Disability, Religious)" |
Forever |
| "Conduct - Major Allegation (Sanctioned or Not)" |
Forever |
| "Conduct - Academic Misconduct Allegation (Sanctioned or Not)" |
Forever |
| Grade or academic decision appeals | Forever |
| "Conduct - Minor Allegation (No Sanction)" |
7yrs from hearing |
| "Conduct - Minor Allegation (Sanction)" |
7yrs from sanction completion |